Food Inventory Software Benefits

[ 0 ] June 1, 2021 |
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It doesn’t matter if you’re the owner of a store or a restaurant. You always need to pay attention to inventory, especially when it’s food. Managers need to overlook the situation and know what supplies need to be ordered days before a shortage happens. 

Sure, you can’t always predict the future, but it’s always better to be stocked up than have dissatisfied customers. However, people make mistakes. Computers don’t. That’s why one of the best options for keeping food fresh is having software that’s specifically designed for keeping track of it. 

You should think of managing food like taking care of your bank account. You always need to know how much money you have at the moment because that tells you how much you can spend. The next thing is the interest that’s popping up every month. Click on this link for more info.

That’s what software will do instead of a manager. The good thing about this is that you can increase the inventory items to liquor, uniforms, pans, pots, produce, and other things. This is essential when you’re running a restaurant. 

The kitchen and the front of the house always need to be in communication, even though they’re two different things. There are a few main principles that you need to follow, and if you do, the benefits will be immense.  

Computerized control of the inventory 

Computers revolutionized the world. Instead of having ten people to perform operations, a single machine can do everything and more. You just need one person to operate. When you implement systems, your day gets easier because everything gets taken care of in a matter of seconds. 

Having a computerized inventory control means that you will have more control of what comes in and what goes out. For example, incoming inventory needs to be checked. When you send an invoice, somebody on the other side reads it once and then tells a couple of people what needs to be stocked up. 

Mistakes happen almost all the time. You never receive exactly what you order. Sometimes it can be a bit more. Other times it can be a bit less. Then, you need to have a person who will check every item to see which mistakes were made, and that costs every restaurant both money and time. 

Of course, this is also based on trust between you and the suppliers. On the other hand, if a computer did all of that work, you could just order an invoice and fill a few columns. Then, it will calculate the next invoice in advance.

 Plus, it will take into consideration the prices, quality, and quantity of every other competitor that is online. The same thing happens with the outgoing inventory. When you connect the point-of-sale terminal to software that keeps a hold on inventory, then you’ve made your life much easier. 

Let’s say that a server sells a burger. At the point of the sale, this transaction will be recorded on the computer, and it will be checked with all the remaining inventory. If something is gone, it will send a notification to all of the terminals and computers, notifying the staff that something has been sold out. 

This will save a lot of embarrassing situations and going back and forth taking new orders. Hotels are a place where this will save a lot of time and money. Usually, the coolers and fridges are on a completely different side than the kitchen. They might even be a floor below it. That’s why it’s important to get a hold of where everything is and how it’s stacked in the central storage areas.  

A lot of companies use Excel tables to keep track of their orders, spending, and inventory. That’s not the best option. The best food inventory software will set you apart from the competition. Newer software is integrated with everything and has a lot of added benefits. Let’s say that a customer orders a beef dish. 

As soon as that’s entered into the program, it knows to discard all of the other ingredients that are used. This means it will take away a bit of the sauce, a bit of the potato, and a bit of the salad. This precise calculation allows it to estimate when an ingredient will be missing, and when that happens, it will freeze the option in the menu. 

Imagine having everything integrated into one place. This means all of the quantities and the prices of the goods that have come your way. This entire process is so time-saving, and you’ll notice it as soon as you get one. The risk of mistakes is completely minimized, and it will save you a lot of heated debates.  

A few important tips 

In order to make everything run well, everyone from the staff needs to be included. These new systems always take time to learn, and that’s why you can’t force it on everyone immediately. You need to show them the benefits that will save them more time. 

The importance of inventory isn’t supposed to be shouldered by the manager or the owner. If something is happening, everyone needs to be included. This is true about over-ordering, waste, as well as the overall health of the hotel or restaurant. 

When you have a team of devoted individuals, you need to train them well. Sure, it’s going to cost you money and time, but it will pay off in the long run. Mistakes happen, and we’re all people. When something gets dropped in the kitchen, the cooks can notify the servers or the bartenders, and they can then input the new info into the program. 

Another crucial thing for inventory flow is keeping everything neatly organized and clean. After the end of the day, everything needs to go back to its proper place. This is true for the pots and the pans, but it’s also true for the stockroom. 

Finally, make sure to find a reorder formula that works, and check it every couple of weeks to see if anything needs to be tweaked. This will make everyone happier, and you will have more resources to take care of the customers. 

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